Careers

Barna, Guzy & Steffen, Ltd. is a Minneapolis area law firm founded in 1938 by the late Honorable Joseph E. Wargo. We are proud of our reputation as a respected law firm and community member. We have developed long-standing relationships with our clients through the commitment of our attorneys, paralegals and administrative staff.

Our 30+ attorney law firm is seeking an Office Assistant/Customer Service Representative. This part time position is part of a team that offers administrative services in support to attorneys and staff as well as firm clients and guests. The successful candidate is teamwork orientated, self motivated, and willing to work with enthusiastic over achievers! This is a permanent, non-seasonal position within the firm. No Phone Calls Please.

Part time:
Monday-Friday
10:45 am-5:15 pm

Duties include:

· Schedule and calendar management using Outlook and Excel

· Hospitality Services, including coordination and upkeep of conference rooms, common areas and kitchens-various tasks from upkeep on coffee machines to watering plants and wiping tables/surfaces

· Floor coordination, including upkeep of copy rooms and stocking of general supplies, delivery of paper, etc.

· Supplies; order office supplies and manage inventory

· Backup Receptionist/Cover Front Desk duties in friendly and businesslike manner for daily breaks, lunch and closing the office each day

· Mail-room services including metering, sorting, and distributing mail. Assisting staff with shipping services from Fed-ex to certified mail. Mail machine maintenance.

· Copy services for copy, print, and scan project

· Library management

· Other duties as assigned

Qualifications

This is a permanent, non-seasonal position. This is not a summer position.

· High end customer service skills

· Ability to work in a fast paced environment

· Maintain the highest levels of care while demonstrating a friendly/professional attitude

· Attention to detail

· Ability to lift 50 pounds

· Ability to walk, bend, kneel, sit and stand for extended periods of time

· Computer skills, including Microsoft Office Suite, Outlook and database management

· Self-motivation

· Ability to handle issues/complaints with professionalism, patience and diplomacy

· High School Diploma or equivalent

· 1 year experience in a professional office preferred